The Mission to Seafarers: Port of Thunder Bay
Privacy Policy
Board of Directors Policy HR1 PRIVACY
Adopted at the July 6, 2016 Board of Directors meeting and amended September 1, 2021.
Privacy is a concern for some people and corporate groups. As an organization, the Mission to Seafarers is committed to respecting the privacy of those who are participating in our organization.
The name and contact information of individuals and corporate groups who support the Mission to Seafarers: Port of Thunder Bay shall be for the use only of the Mission to Seafarers: Port of Thunder Bay and will not be shared with any other organization, with the exception of the name and contact information of the Chaplain, Directors and Mission to Seafarers Congregation Representatives (MtS Congregational Reps). Donors to the Mission to Seafarers: Port of Thunder Bay will be acknowledged in the newsletter.
a. If a donor does not wish to have his or her name published in the newsletter, he or she is to send a note in writing to the chaplain indicating that his or her name is not to be published.
b. If a donor’s name and contact information is to be used for any other purpose, his or her consent will be sought prior to using it.
The use of a photographic image that has identifiable individual (s) on the Mission to Seafarers: Port of Thunder Bay’s display board, website, Facebook page or external publication shall be used only with the written permission of the individual who is a resident in Canada, or their guardian if the individual is under the age of 18 years.
a. The newsletter is considered to be an internal publication.
b. Signing of the Authorization to Release Photographic Image form constitutes permission to use a photographic image as noted above;
c. If an individual wishes to withdraw his or her consent, a new Authorization to Release Photographic Image form is signed indicated that permission is not given.
The computer with this information shall be password protected, and access to this computer will be limited to the Chaplain and volunteers who are assisting with administration. The Chaplain will authorize who is given a password.
Any paper documents with contact information of individuals who support the Mission to Seafarers: Port of Thunder Bay will be shredded prior to their disposal.